Privacy Policy
Virtual Carrier Strike Group 8 (vCSG8) Privacy Policy
General Provisions
Changes to This Privacy Policy: vCSG8 reserves the right to modify this privacy policy at any time. Any changes will be communicated through our website and will take effect immediately upon posting.
Your Voluntary Participation: Using vCSG8's recruitment application form, interacting with Discord Bots on vCSG8's Discord server, and choosing to access vCSG8 operated web services such as Wiki.JS ("VICTORIA") or Google Workspace (" CSG8 Info Sheets") with your personal online accounts or email, is your voluntary decision, and not necessary to maintain membership within the group.
Your Consent: By using vCSG8's recruitment application form, interacting with Discord Bots, vCSG8's Discord server, and choosing to access vCSG8 operated web services such VICTORIA or the CSG8 Info Sheets, you consent to the collection, use, and sharing of your information as outlined in this privacy policy.
Contact Information: If you have concerns about the collection, use, and sharing of your information as outlined in this privacy policy, please contact @Community Admins in Discord or vcsg8webmin@outlook.com.
This policy exists to be transparent about if, and how, we might incidentally acquire your personally identifiable information (PII), how it might be stored, and how we use it. vCSG8 is a social club, with no revenue generating activities, and primarily uses your PII to either identify you, or to provide a service to you at no charge.
Website
Website Data Collection: Our webhosting provider, Wix, may collect data about your IP address, web browser's user-agent, and cookies. We do not control nor have access to individual level analytics or data. All privacy concerns about the website should be directed at Wix.com Ltd (wix.com)
Recruitment Data Collection: Specific to interacting with our recruitment form, you may be asked to voluntarily provide your email address and Discord Username, which we require to identify you within the vCSG8 Discord server. Any other information you choose to provide is your own decision. All information in our recruitment form is stored in our website's database for an indeterminate amount of time.
Data Sharing: We do not share your data input into our recruiting form with any other entity, except for our website host, Wix, who may have the ability to access previous form data with or without our knowledge.
Discord Bot Interaction
Discord Bot Data Collection: During your vCSG8 membership, you might use our Discord Bot, developed by vCSG8 as a third party to Discord. Interactions with this Bot may send your anonymized messages to an external server, like OpenAI or another LLM service, to generate AI-based responses to your queries. Your Discord User ID is never transmitted to these external servers.
Storage: Your messages to the Bot could be stored indefinitely and anonymously, either locally or in a different storage for LLM training, to improve content relevance. vCSG8 ensures these messages are not indexed in a way that links them to specific individuals.
VICTORIA
VICTORIA Data Collection Logging into VICTORIA with your Discord account shares your registered email with Auth0, our identity provider. Access to VICTORIA doesn't require login, but certain pages with sensitive or proprietary group information may necessitate it.
GDPR
How to Request: Please contact @Community Admin in the Discord if you wish to ask for a copy of the information we have on you, or to be deleted from our records.
What Will Do: We will:
- Remove your account from access to the Info Sheets
- Delete your account in Auth0 and VICTORIA
- Ensure any application of yours is deleted from the recruitment application form table
- Inform you of any places you were removed from
Discord: If you have a GDPR concern related to your Discord account, or messages you have sent through the vCSG8 Discord, you must contact Discord directly to request a copy of your information or to have your account delete. vCSG8 is not responsible for Discord's use of your data and does not administrate the Discord platform. It is impossible for us to help you with any data privacy concern regarding your Discord account or your personally identifiable information on the Discord platform itself.